Privacy Policy

Champion Personnel System Privacy Policy

Effective Date: September 24, 2025

Introduction

Champion Personnel System (“Company,” “we,” “our,” or “us”) values your privacy. This Privacy Policy explains how we collect, use, share, and protect your personal information when you use our website, mobile application (“Champion Jobs App”), SMS services, recruiting services, or interact with us in any other way.

This Policy applies to:

• Visitors to our website
• Users of the Champion Jobs App
• Individuals who opt into SMS messaging
• Job applicants and candidates
• Clients and business partners

By using our services, you agree to the terms of this Privacy Policy.

Information We Collect

Personal Information You Provide

• Name, email, phone number, address
• Resume details (employment history, education, skills, certifications)
• Identification data (Social Security Number, driver’s license, work authorization documents, where required by law)
• Background check information (with your consent)
• Job preferences, salary expectations, work availability

Automatically Collected Data

• IP address, browser type, device type, operating system
• Mobile device identifiers and usage statistics
• Pages visited, time spent, actions taken in the website/app
• System logs, diagnostic data, and crash reports

Information from Third-Party Services

If you link or log in via Google, Facebook, LinkedIn, or similar services, we may collect certain profile information, as permitted by those services.

How We Use Your Information

We use your personal data to:

1. Provide and maintain our website, mobile app, and SMS services
2. Process job applications and match candidates with employers
3. Communicate with you about job opportunities, interviews, or hiring decisions
4. Authenticate accounts and prevent fraudulent activity
5. Provide appointment reminders, alerts, and account-related notifications
6. Send service updates, marketing communications, and promotional offers (if you have opted in)
7. Comply with legal obligations (e.g., I-9 verification, EEOC recordkeeping, background checks)
8. Improve our technology, recruitment processes, and user experience

We do not sell personal data for monetary or other valuable consideration.

Legal Basis for Processing

We process data only when:

• You give consent
• It is necessary to perform a contract (such as job placement)
• It is required by law
• It serves our legitimate business interests (such as improving services or preventing fraud)

How We Share Information

We may share your information with:

• Prospective Employers (only with your consent for each submission)
• Service Providers (payroll processors, IT support, background check providers)
• Business Partners & Affiliates (who must honor this Privacy Policy)
• Government Authorities (when required by law)
• During Business Transfers (merger, acquisition, sale of assets)

Data Retention

• Applicants: Up to 3 years, to comply with EEOC and other employment laws, unless you request deletion earlier.
• Website/App/SMS usage data: Typically retained for shorter periods, unless required for security or analytics.
• Legal requirements: Longer retention may apply if required by law.

Your Rights

You have the right to:

• Access your data
• Request correction of inaccurate information
• Request deletion of your personal data (subject to legal requirements)
• Withdraw consent at any time
• Opt out of marketing communications
• Receive your data in a portable format (when feasible)

To exercise your rights, contact privacy@championpersonnel.com or call 216-823-5900.

Cookies & Tracking Technologies

We use cookies, beacons, and similar technologies for authentication, preferences, analytics, and marketing. You can disable cookies in your browser or device settings, but some features may not work properly.

Do Not Track (DNT): Our services currently do not respond to browser “Do Not Track” signals.

SMS Messaging Policy

By opting in to receive SMS communications from Champion Personnel System, you consent to receive text messages to the mobile number you provided. These may include:

• Appointment reminders
• Job opportunity alerts
• Application or account notifications
• Employment-related updates
• Promotional offers (if separately opted in)

Message Frequency: Message frequency may vary depending on your interaction with our services.
Message & Data Rates: Standard message and data rates may apply.
Opt-Out: Reply STOP to any message to unsubscribe. You will receive one confirmation message.
Help: Reply HELP to any message or contact us at privacy@championpersonnel.com.
Privacy & Terms:

• Privacy Policy: https://championpersonnel.com/privacy
• Terms of Service: https://championpersonnel.com/terms

Consent to SMS messaging is not a condition of employment or service.

Children’s Privacy

Our services are not directed at individuals under 13. We do not knowingly collect information from children. If we learn that we have, we will delete it promptly.

Security of Data

We maintain a written cybersecurity program consistent with the NIST Cybersecurity Framework to protect your data from unauthorized access, disclosure, or misuse. However, no method of transmission or storage is 100% secure.

Breach Notification

If a data breach occurs that affects your personal information, we will notify you without unreasonable delay, in accordance with Ohio Revised Code §1349.19 and other applicable laws.

Legal Disclosure

We may disclose your personal data:

• To comply with a legal obligation
• To protect the rights, property, or safety of the Company, our users, or others
• To investigate or prevent potential unlawful activity

Applicant-Specific Provisions

If you apply for a job through Champion Personnel System:

• Your data will be used for recruitment, placement, and compliance with employment laws.
• Employers will not see your information without your consent.
• If you are not hired, your information may be retained for future opportunities unless you request deletion.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If material changes are made, we will notify you via email, SMS, app notification, or a prominent website notice.

Contact Us

Champion Personnel System
4511 Rockside Road Suite 200
Independence, OH 44131
Phone: 216-823-5900
Email: privacy@championpersonnel.com