Privacy Policy

Champion Personnel System Privacy Policy

Effective Date: September 17, 2025
Version: 1.0

Introduction

Champion Personnel System (“Company,” “we,” “our,” or “us”) values your privacy. This Privacy Policy explains how we collect, use, share, and protect your personal information when you use our website, mobile application (“Champion Jobs App”), recruiting services, or interact with us in any other way.

This Policy Applies To:

• Visitors to our website
• Users of the Champion Jobs App
• Job applicants and candidates
• Clients and business partners

This Privacy Policy applies to individuals in the United States, specifically within Ohio, where we exclusively operate. If you are a resident of another state, such as California, additional rights may apply under laws like the California Consumer Privacy Act (CCPA). Please contact us for details.

By using our services, you agree to the terms of this Privacy Policy.

Information We Collect

We collect the following categories of information:

Personal Information You Provide

• Name, email, phone number, address
• Resume details (employment history, education, skills, certifications)
• Identification data (Social Security Number, driver’s license, work authorization documents, where required by law)
• Background check information (with your consent)
• Job preferences, salary expectations, work availability

Automatically Collected Data

• IP address, browser type, device type, operating system
• Mobile device identifiers and usage statistics
• Pages visited, time spent, actions taken on the website/app
• System logs and crash data

Information from Third-Party Services

• If you link or log in via Google, Facebook, LinkedIn, or similar services, we may collect profile information, as permitted by those services.

How We Use Your Information

We use your personal data to:

• Provide and maintain our website and app services
• Process job applications and match candidates with employers
• Communicate with you about job opportunities, interviews, or hiring decisions
• Authenticate accounts and prevent fraudulent activity
• Provide customer support
• Send service updates, marketing communications, and promotional offers (you may opt out at any time)
• Comply with legal obligations (e.g., I-9 verification, EEOC recordkeeping, background checks)
• Improve our technology, recruitment processes, and user experience

We do not sell personal data for monetary or other valuable consideration. Under certain laws, such as the CCPA, “selling” or “sharing” may include disclosures to third parties for analytics or marketing purposes. If applicable, you may opt out by contacting us.

Legal Basis for Processing

We process data only when:

• You give consent
• It is necessary to perform a contract (e.g., job placement)
• It is required by law
• It serves our legitimate business interests (e.g., improving services or preventing fraud)

How We Share Information

We may share your information with:

• Prospective employers (only with your consent for each submission)
• Service providers (e.g., payroll processors, IT support, background check providers), who are contractually obligated to protect your data and process it only for purposes we specify, in compliance with applicable privacy laws
• Business partners and affiliates (who must honor this Privacy Policy)
• Government authorities (when required by law)
• During business transfers (e.g., merger, acquisition, sale of assets)

Your data is primarily processed in the United States.

Data Retention

• Applicants: Retained up to 3 years to comply with EEOC and other employment laws, unless you request deletion earlier. Retention may extend beyond 3 years if you are hired or if required by specific laws (e.g., I-9 forms for 3 years post-employment).
• Website/App Usage Data: Retained for up to 12 months for security and analytics purposes (e.g., IP addresses, analytics), unless required longer by law.
• Legal Requirements: Longer retention may apply if required by law.

Your Rights

You have the right to:

• Access your data
• Request correction of inaccurate information
• Request deletion of your personal data (subject to legal requirements)
• Withdraw consent at any time
• Opt out of marketing communications
• Receive your data in a portable format (when feasible)

To exercise your rights, contact us at:

• Email: k.wells@championpersonnel.com
• Phone: 216-823-5900

Cookies & Tracking Technologies

We use cookies, beacons, and similar technologies for authentication, preferences, analytics, and marketing. We obtain your consent for non-essential cookies (e.g., analytics, marketing) before they are set.

You can:

• Manage preferences via our cookie settings tool
• Disable cookies in your browser or device settings
• Withdraw consent at any time

Disabling cookies may affect features like app login or personalized job recommendations.

Do Not Track (DNT): Our services do not currently respond to browser “Do Not Track” signals.

Children’s Privacy

Our services are not directed at individuals under 13. We do not knowingly collect information from children. If we learn that we have, we will delete it promptly.

Security of Data

We maintain a cybersecurity program consistent with the NIST Cybersecurity Framework to protect your data from unauthorized access, disclosure, or misuse. However, no method of transmission or storage is 100% secure.

Breach Notification

If a data breach affects your personal information, we will notify you without unreasonable delay, in accordance with Ohio Revised Code §1349.19 and other applicable laws.

Legal Disclosure

We may disclose your personal data:

• To comply with a legal obligation
• To protect the rights, property, or safety of the Company, our users, or others
• To investigate or prevent potential unlawful activity

Applicant-Specific Provisions

If you apply for a job through Champion Personnel System:

• Your data will be used for recruitment, placement, and compliance with employment laws.
• Employers will not see your information without your consent.
• If you are not hired, your information may be retained for future opportunities unless you request deletion.
• We may use automated tools to match candidates with jobs. You have the right to request human review of any automated decision that significantly impacts you by contacting k.wells@championpersonnel.com.
• Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA). You will receive separate disclosures and authorization forms as required.
• We do not collect biometric data unless explicitly disclosed and consented to for specific purposes, such as identity verification, in compliance with applicable Ohio laws.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If material changes are made, we will notify you via email, app notification, or a prominent website notice.

Contact Us

Champion Personnel System
4511 Rockside Road, Suite 200
Independence, OH 44131
Phone: 216-823-5900
Email: k.wells@championpersonnel.com